Staff Advance & Loan Ledger
Track advances given to staff — deductions on payday and the running balance of each employee. Data is saved only in your browser, nothing is uploaded.
Staff
Click a staff member to open their advance ledger.
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New entry
| Date | Note | Advance | Deduction |
|---|
How to use
- Type the staff name and click Add.
- When you give an advance, add an Advance (given) entry; on payday, add a Deduction entry for the deduction.
- Running Balance shows how much advance is still left with the staff member.
- Download a CSV backup when needed.
Note: data stays safe in this browser. If you clear browser data or use another device, this record will not appear — keep a CSV backup of important records.
Tips
- Add each advance on the day it is given, with the staff member's name.
- Record payday deductions right away so the running balance stays honest.
- Download a CSV backup each month — the data lives only in this browser.
Frequently Asked Questions (FAQ)
What is the staff advance ledger for?
Tracking advances given to staff, deductions made on payday and the running balance of each employee.
How do I record an advance and a payday deduction?
Add a staff member, click their name to open their ledger, then add advance entries and record the deductions taken from salary on payday. The running balance updates automatically.
Where is my data stored?
Only in your browser. Nothing is uploaded.
Can I download my ledger data?
Yes, the Download CSV button creates a CSV backup of your records. The data lives only in this browser, so keep a CSV backup of important records.